Anthony LaFaziaCEO, Atlantic Training · CEO at Atlantic Training | EdTech & Safety Compliance Leader

Managing Federal Compliance: A Strategic Guide to IRS Form 8300 Filing and Record-keeping

27 Mar 2026 · 1 min

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1:26

The video provides managers with a concise compliance roadmap for IRS Form 8300. It explains that, effective January 1 2024, most businesses must e‑file Form 8300 if the entity files ten or more other information returns (such as 1099s or W‑2s). The ten‑return threshold applies to the entire business entity, not each individual location, though each location may submit its own filing. Managers must create and maintain a free, secure account with the Financial Crimes Enforcement Network’s BSA e‑filing system, submit the form, and retain a physical or digital copy of the filed form—confirmation emails do not satisfy the record‑keeping requirement. If a business is required to e‑file but submits a paper form without a waiver, penalties will be imposed. Finally, the video stresses the non‑negotiable duty to keep a copy of every Form 8300 for five years in a safe, accessible archive, ensuring the copy is saved or printed before finalizing the e‑submission.

Chapters

As a manager, you're responsible for the actual filing and recordkeeping. As of January 1st, 2024, e-filing's mandatory for most businesses. If your business is required to file at least 10 Other Information Returns, like 1099s or W-2s, you must e-file your Forms 8300. For businesses with multiple locations, each location may file separately, but the 10-return threshold is applied to the business entity as a whole, not to each store. You're also responsible for setting up and maintaining your business's account with the Financial Crimes Enforcement Network's BSA e-filing system. It's free and secure. When you file, you'll get a confirmation. But be careful. That confirmation email is not a substitute for keeping a copy of the form. If you're not required to e-file, you can file a paper form, but if you are required to e-file and file on paper without a waiver, you'll be penalized. Recordkeeping is a non-negotiable management step. You must ensure a copy of every Form 8300 you file is kept for 5 years from the date filed. For e-filers, this means you must personally ensure a copy is saved or printed before you finalize the submission. You must create and maintain this 5-year archive where it's both safe and accessible.