YouTube video (speaker: Bob Gauvreau) explaining the distinction between bookkeeping and accounting: bookkeeping is day-to-day recording and reconciling of transactions into the general ledger (data entry, payroll, sales tax remittances), while accounting is higher-level financial reporting and analysis (balance sheet, profit & loss) used to interpret numbers for business decision-making.
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So let's talk about the difference between accounting and bookkeeping, because there are quite a few differences. So bookkeeping is really the day to day managing of the finances inside a business. So bookkeeping would entail recording all the transactions that go through a business, matching up what's going through the bank account to the records inside the accounting software or inside the platform, making sure that we're allocating all the expenses to the right categories, but mostly managing the data that goes into what we refer to as a general ledger. The general ledger is really the true picture of every transaction that needs to go through a business. Essentially a business as part of its history, right from start to finish. Other bookkeeping transactions, again, a lot of data entry is looking at different types of filings, sales tax, gst, hst, doing any of the remittances, payroll, making sure that all your employees are getting paid and remitting their source deductions, their withholdings to the government on their behalf. So bookkeeping is really again the managing of data input into a general ledger that just pulls together a big picture. Making sure as well at a higher level of a bookkeeping function to make sure that everything is getting reconciled. Reconciling means just doing a double check to make sure that everything that's in there is supposed to be in there and, and essentially matching it up to make sure nothing is missing or if there's any extra transactions that are in there, why are they in there and making sure they're eliminated. So that's really the bookkeeping function. The accounting side is more of an oversight, higher level side. So for me, accounting really looks at financial reporting. What sort of reports can we get? We would need to be looking at the balance sheet, the statement of income or profit and loss statement, looking in that and analyzing it and understanding what that information means. So that is looking at the numbers, analyzing it and providing value from those numbers. I always think of, when I think of the accounting numbers, I think of the matrix. You guys remember the matrix where there's essentially code coming down the screen and nobody really knows what it is unless they're living in the matrix. The accounting side is looking at those reports and making the data make sense, understanding how to interpret it and understanding what these reports mean, because the accounting side is how we use that information to make informed decisions. So bookkeeping is really data input. Accounting and financial reporting is more of a high level oversight and using the information to make really good decisions in your business.
