Bob Gauvreau explains who needs access to your company's Minute Book. Shareholders and senior officers should have it; banks will request it when you borrow, and tax authorities can demand it and fine you if records are outdated.
Who should have access to a Minutebook. And ultimately, a lot of times it's the individual shareholders that are really the ones who need to have access to it. I would say senior officers of the company, especially if they're on some of the resolutions being president, secretary, treasurer, vice president role, they should have access to those documents. But one area of an outside party that tends to look at your Minutebook somewhat often is the bank. If you have any sort of borrowing, they'll be looking at different resolutions. They'll want to see your articles of incorporation. If you're getting audited by any of the formal authorities, like the income tax, whether it's payroll, workers compensation, anything like that, they may request the Minutebook, and they have the authority to review everything. And if it's not up to date, those parties will actually and could actually impose penalties for not having those things up to date.
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