Live SaaStr Insider: Sponsor Activation Launch!

7 Mar 2025 · 36 min
35:39

In this 30‑minute live webinar, the SaaStr events team walks sponsor points‑of‑contact through the latest sponsor portal updates, key deadlines, and the new Activation program for the upcoming SaaS Re:Annual conference. The presenter reviews sponsor registration codes, room‑block booking, booth specifications and the strict selection order (Diamond → Platinum → Super Gold → Gold) based on sponsorship level and contract signature date, emphasizing the April 1 graphics deadline and late‑fee penalties. The Activation section explains that activations are optional, eligible for Diamond, Platinum‑Plus, Platinum and Super Gold sponsors, and are selected via a vendor deck with costs shown at cost plus a $500 permit fee. Detailed guidance covers additional expenses (power, labor, insurance), the requirement for a $1 M Certificate of Insurance (COI), badge registration for activation staff, and compliance with San Mateo County venue rules (food, drones, balloons, noise). The presenter showcases example activation vendors—candy, cupcakes, popcorn, custom swag, interactive games—and discusses budgeting tiers, staffing needs, and timing (often aligned with happy hour). Custom activation ideas are encouraged, with the option to upgrade sponsorship level if needed. The session ends with a Q&A, notably confirming that Gold sponsors can pursue activations but may need smaller‑footprint or custom solutions, and outlines upcoming webinars on speakers and booth staffing.

Questions this video answers

Activations are allocated in order of level and contract signature date. Premium activations generally fit only Super Gold and higher booths, but Gold sponsors can still run smaller‑footprint or custom activations; they may need to adjust the idea to fit their space or consider upgrading their sponsorship level.

Chapters

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