MBA2067 How to Organize Your Week When You Wear All the Hats + Free Ride Friday

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Hey oh. Welcome to the $1 RMBA Show. Give your business a boost every single day with our daily 10 minute business lessons for the real world. I'm your host, your coach, your teacher Omar Zed home. I'm also the co founder of Webinar Ninja, an independent software company I started with my co founder back in 2014 and today's episode is Free Ride Friday. On Free Ride Friday, we give away a lifetime membership to one of our programs. We're giving away easy course, our 30 day course on how to build your own online course in 30 days. You can buy it for $500 over at EasyCourse Co or you can win it for free. Just leave us an Apple podcast rating and review and you enter our weekly random draw. Listen in on Friday, just like today, to see if you won. It's that easy. In today's episode, you will learn how to organize your week when you wear all the hats. If you're an independent business owner, there's a good chance you are wearing many hats in your business. You you work in marketing, you work in sales. You work on the product itself. You might do customer service and reply to customer emails. You might be managing a small team of people that you need to meet and hold them accountable. You got a lot going on and sometimes it can be really overwhelming and really hard to focus. So in today's lesson, I'm going to share with you my personal technique on how to organize your week so you're not overwhelmed, so you actually see progress in all the different areas you work in. And most of all, it encourages you to have a calm and productive working environment so you're not feeling like, hey, I got a million different things to do every single day. This strategy really helped me over the years and I can't wait to share it with you. So let's get into it. Let's get down to business, guys.

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I do a lot for our business and our podcast. We actually run two different businesses. This podcast, $100 MBA and of course, our software company, Webinar Ninja. So on a given week, I have to do a lot of different types of things. Whether it's attend meetings, whether it's evaluations, whether it's speaking to customers or working on the product or marketing the product or doing sales or writing or creating content or strategic planning. There's a whole lot of things. And one of the things that really slows you down is what's called context switching. That means it takes energy and time for you to switch from one context to another. So for example, if you're working on a marketing campaign and then you have to switch over and do customer service, that switchover takes some cognitive time for you to be fully into that. It takes you time to then go out of that and go back to marketing to ramp back up. We don't want to do that. We want to be efficient. We want to be productive. So I'm going to share with you what I do to organize my weekly to prevent overwhelm, to be productive and feel like I have a handle on every aspect in my business. So the first thing I do is I categorize everything I do in the business into five categories. And for me, those five categories are content and planning, management, product marketing, and Sales, I can pretty much put all my tasks in one of those five buckets. For example, let's say somebody reaches out and says, hey, I would love to have you on my podcast. That goes in my content bucket. So that appointment would go in that category. So what do I do with these categories? Well, I take each of these five categories and I assign them to a day of the week. So for me, content and planning is on Monday, management's on Tuesday, marketing's on Wednesday. Thursday is sales and Friday is product. And these are my themed days. I love this because I get to wake up in the morning each day and say, this is all I got to focus on. I get to enjoy my day because this is marketing day and I get to go all in on marketing. You know how you can start hating something is that you do too much of it. It becomes a burden. And when you have to do marketing every single day, for example, a little bit every single day, it's not exciting anymore. It's not a novelty. The same thing goes with management, where I get to meet with my teammates, run collaborative meetings, find out what everybody's working on and see if I can help them out. This is where I get to work on my leadership and enjoy my time with my awesome team. When I'm working on product, I got my creative hat on. I'm thinking of solutions and figuring out how to help our customers. I even do customer interviews that day to improve the product. When I'm working on sales, I'm looking at my targets. I'm focused on how to convert more people into our funnels and into our product and make sure we have a plan of action, of hitting our goals. I literally mark on my Google calendar with a different color every single day of the week and write down, this is product day. This is marketing day. So when I wake up in the morning, I look at my calendar. I know exactly what I'm focusing on. And all my to do's that I have to do that week are plugged into the calendar at different times for that theme. All my marketing tasks are on marketing day. All my content tasks like the podcast are on content day. This allows me to be in a flow state for those days. So I'm focused on that theme. Ideas beget ideas allows me to kind of just stay in that mode and not content switch. And by the end of the week, all the departments have been taken care of. Everybody's gotten an answer or helped out in some way. We've made progress and I haven't gotten burnt out in the process. What's also great about these themed days is that it makes it easy for me to schedule whatever I have to do. So, for example, like I gave that example with the podcast interview, I accept podcast interview appointments on this day because that's my content day, right? If I'm running meetings, I have all my meetings with my team in one day, which is my management day, so then I can go into deep work with no interruptions. On my other days, when I'm scheduling a webinar, I don't have to guess what day I'm going to do it. I'm going to do it on my sales day because I'm selling on that webinar. If I want to experiment with some marketing with newsletters or marketing with Facebook ads, I'm going to do it on marketing day. You get the point. This makes your life so much simpler because you just plug it into the calendar based on the day. Now, I know you might be asking Omar, what about, like, email and messages and communicating with people? Where do I put that? I'm glad you asked, because I like to schedule 20 minutes before lunch and 20 minutes at the end of the day every single day, which I call cleanup. And that means just check inboxes, check any notifications, my DMs on social, check if I need to answer any questions. And it's just 20 minutes. And I just check in at those times and I'm done. I don't have these tabs open constantly all day long. I'm not replying to emails in the middle of tasks. No, I am doing it at the allotted time. I got more on today's topic, but before that, let me give love to today's sponsor.

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It feels good to save big. It feels good to Geico. Before I wrap up today's lesson, I want to give you another quick tip that has really helped me. I like to spend the second half of Friday, my last day of the week, on things I call things I missed. So this is sort of a chance for me to catch up. If I miss something, something on the to do list didn't get done in time, I can jump in and kind of clean things up, finish things up. Maybe I have to get back to somebody that I didn't get back to when it came to sales or marketing or product or whatever it is and I just clean up any loose ends. Often this doesn't take half a day. This takes maybe five minutes, maybe 20 minutes, maybe an hour. Sometimes no time at all. I'm done, it's over. And guess what? There's nothing on the calendar for me to do because I block booked myself halfway through Friday. Half day Friday maybe. Reward yourself for being efficient then, no problem. And go enjoy your long weekend. That's what I like to do because I like to ease into the weekend and not feel so much pressure at the end of the week. And that's why I leave half a Friday to kind of clean up any loose ends, if any. Guys, thank you so much for listening to the $100 NBA Show. Today's episode's not over though, because we got to give away a free ride. It's Free Ride Friday and this week's winner is Sorcerer Tink. Sorcerer Tink is the handle on Apple podcasts. They say great show. Five stars. Omar is great. I love these short 10 to 15 minute segments. It makes it easy to listen to every day. His advice is great for new and young entrepreneurs. Thanks Source or Tank for that awesome review. Your mission is to email me over at omar@100mba.net so I can hook you up with a lifetime membership to Easy course over at EasyCourse co. It retails for $500. You just want it for free. If you want to win a free ride to Ezcourse or any of our programs that we offer, just leave us an Apple Podcast rating and review and you enter our weekly random draw we call Free Ride Friday. Listen in on Friday just like today to see if you won. It's that simple. Before I go, I want to leave you with this. In my opinion, in my experience, really, productivity is all about focus. The more you can help yourself to focus, the more efficient you'll be, the more you'll get done. It's incredible if you just focus on one thing, one idea, one concept, how much traction and how much ground you can cover without moving in and out of focus, Moving from one topic to another, being distracted. It's all about focus. Thanks so much for listening to the Hundred Dollars NBA show. Don't forget to hit that subscribe or Follow button on your favorite podcast app. Do that right now so you don't miss a beat. I'll check you in Monday's episode. I'll see you then. Take.

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