Cameron Herold walks senior leaders through a weekly planning system. List your core projects, break them into tasks, mark 20% as high-priority A tasks, estimate time for each, then delegate about 80% of the work. Time-block the remaining 5 hours per day on your calendar.
Questions this video answers
People, time, and money.
About five hours per day.
About 80%.
About 20% (i.e., roughly 20% of tasks should be A).
Chapters
If you are a time management person and you're into planning your week, today is really an ideal time to do that. Sundays. But here's a really big tip that can actually help you to get more stuff done. So at the end of the day, we've only got three inputs. We have people, we have time and we have money. And our job is to get the highest return on those three inputs as possible. For most of us as CEOs or COOs, we really should be working in our unique ability or our zone of geniuses, my as possible. So what that means is delegating stuff and getting stuff off your plate. So here's the way I approach time management. I'm actually working through some stuff right now on a course that I'm getting ready to launch later this year and one of the modules on time management, so it was just top of mind. I thought I would share it with you. So the first thing you want to do is make a list of all the core projects that you want to get done this week. And those projects are the ones that will make your goals happen for the quarter or that are going to drive towards your annual goals or making your vivid vision happen. So you, you make a list of all the projects that you want to get done this, this week and then you take a look at each of the projects and you put all of the steps or tasks for each project. So let's say that, you know, one of the project is finishing all the written content for my course and that includes going through all the 12 modules, going through all the rough notes, you know, editing the rough notes, etc. So you might make a list of like seven or eight things to make that project come true. And you're going to end up with an all inclusive list of all the tasks that need to get done to make each project complete, which you're driving towards your goals. Once you have all the tasks written out, then what you want to do is label the tasks as either A or B priorities. Some people put season as well, which are really kind of the true miscellaneous things. So you want to label them all as A's or B's. You might have 50 tasks on your plate for the week. You're going to label them all as A's or B's. Then you're going to put down the amount of time or, sorry, you're going to number each of the A's and B's in order. So you can go like A1, A2, A3, A4, et cetera. And then the same with the B's. Ideally, only about 20% of your task should be A. So you're probably thinking everything's more important or more urgent than it is. So after you've got all of the priorities labeled as A's and B's and you number them all, you know, one through whatever, you're left left with a list of tasks that need to get done. Your next step is to actually put a time block down as to how much time each of those tasks is going to take you to do. So maybe it's 10 minutes, 15 minutes, an hour, etc. And you're going to now have a time beside each of those. Then what I want you to do is to consider who can you actually delegate those projects to or tasks to, or who can you outsource them to? Because at the end of the day it needs to get done, but not by you. So your goal should be to count up the number of hours that are on your list. The reality is you don't have that much time on your plate this week. You should only ever schedule about five hours of every day because you also have emails and interruptions and coaching, etc. So you probably only have a couple of hours of training. True project time. When you think about all your meetings and everything else you're going to have to do, so you add up all the time that's going to be necessary to do all those tasks or projects, then your goal is to try to delegate or outsource at least 80% of what's on your plate for the week. Lastly, you're going to take each of the projects that you're going to do and you're going to place them into your calendar at the exact day and time you're going to work on those specific projects. So if you think that you're going to be working on that project on Tuesday from 3 o' clock till 5, 4 o', clock, all of a sudden your time in your calendar starts filling up and you realize you've probably over committed. So there's some base level ideas on how to plan out your week. It's a great way to actually start off your week. To do that for a half hour on Sunday is think about your week and start delegating it and outsourcing it before you start on Monday. That way you're actually well underway instead of feeling overwhelmed. Hope that's helpful. Try it out today, Let me know how it goes.
