Chris Fenning explains why meeting facilitators need to watch the clock. One topic can eat the whole session, leaving no time for others, and running over means rushed endings and missed action items. Use a watch or phone to catch overruns and save time for a proper wrap-up.
How to facilitate a meeting, tip number 4: Be aware of the time. As you go through the meeting, keep an eye on the clock, or your watch, or the time on your computer or phone. Keeping track of the time means you won't be surprised when the meeting ends. Now, if you don't keep track of the time, some of the problems you can face are a topic taking up a much greater portion of the meeting than was anticipated. If you have 3 or 4 topics and the first one takes up 80 or 90% of the time available, do you really have enough time left to cover the other 3 topics? If you keep an eye on the time, you'll be aware of when a topic is taking longer than you expect. Another thing that happens if you don't pay attention to the time is you can run late. If you end up noticing that the meeting is about to end in a minute, you only have a minute to summarize the session, define what's happening next, state any actions and decisions, and that's not going to be long enough, which could mean you're going to make people late for their other sessions, or you will lose your existing audience as they get up and/or turn off their, their video to move to another meeting or get on with some other work. So if you don't pay attention to the time in your meeting, you're going to lose track of the conversation, potentially not achieve what you need to in the session, and also have a rushed incomplete or failed ending to your meeting. So if you want to facilitate a good meeting, make sure you stay aware of the time.
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