Learn how to create and manage machine reports in John Deere Operations Center. Set up email notifications for staff, view historical data, and schedule automated reports to track equipment utilization.
Machine Reports is a tool within Operations center that lets you create, schedule, and view insightful reports for your connected equipment. These reports allow you to easily analyze utilization, engine hours, connectivity status, and more on a regular basis. In this video, we will discuss how to navigate to Machine Reports, how to view and add Machine reports, and how to assign staff members to receive email notifications when Machine Reports are available to view to navigate to Machine Reports, log into Operations center on the Web, select Analyze from the menu, and then select Machine Reports from the dropdown. Once inside the Machine Reports tool, you will be able to search for and view your organization's Historical reports and Scheduled Reports, export an existing report, or add a new report. Please be aware that you must have Equipment Level one access to view Machine Reports and Equipment Level two or higher access to create, edit, or delete Machine Reports. To view your organization's historical reports within the Machine Reports tool, click on the History tab. Doing so will display a list of the most recent reports that have been generated for your organization. Clicking on any historical report line item will open the actual report, and clicking on Export will allow you to pull the report into multiple formats for easy viewing or distribution. To view your organization's scheduled reports within the Machine Reports tool, click on the Scheduled tab. Doing so will display a list of all recurring reports that will be generated for your organization. The frequency with which each scheduled report will be generated and the time at which it will be generated will also be displayed. Filter options are available to narrow down search results for ease of use. Now let's cover how to Add a Report Adding a report can help you better understand how your existing equipment is being utilized and can also help you with billing, fleet right sizing, and job costing and more. For example, engine hours and utilization reports can help you identify how many hours were accumulated on your equipment during a specific rental period or harvest season and how many of those hours were accumulated in each specific utilization state. To add a report, select the Add Add Report button located at the top of the Machine Reports page under your organization name. Next, name your report. Then use the report type dropdown to select your desired report category and use the Report Frequency dropdown to determine when and how often you would like your report generated. Please be aware that if you select a report frequency of one time, you will be asked to choose your desired report date range by default. The option to deliver scheduled reports by email to the selected organization will be checked. However, managing delivery of the report to specific staff members of your organization will need to be done within Notification Center. If you only want specific equipment to be included in your report rather than all the equipment in your organization. You are able to take advantage of the Make, Type, Model and Tag filters. These filters allow you to select only the specific equipment that is relevant to you or to the designated staff members that will receive and be able to view the report. Once you have entered all your desired preferences, you will need to be sure to save your new report to set up emailed machine Reports notifications for specific staff members, Navigate to Notification center by selecting the Bell icon within the Notification center filter panel. Select Manage Searches, then select Searches by Organization. Select your organization from the dropdown and then select the drop down arrow next to Machine Reports. For each staff member that needs to receive the machine reports via email, slide the email toggle to the right until it shows green. Be sure to save your changes before navigating away from the page. There are many informational articles available to help you navigate and use Operations center to review these articles. Navigate to the Assistance menu in Operations center and select Help Documentation. In this video, you've seen how to search for and view machine reports, how to add new machine reports, and how to set up email notifications for machine reports. Thanks for watching.
