Pick one AI tool in each of five categories: writing (ChatGPT), research (ChatGPT or Gemini), meeting notes (Otter AI), automation (make.com, n8n, or Zapier), and documentation. Master each one instead of chasing every new tool, and you'll save hours and money.
Chapters
I'm not going to give you every single tool out there, especially since they are changing every single day. I will give you an example in each one of these categories, but the most important thing to focus on here is the categories themselves. You really only need one great tool for each. So the first category is Thinking and writing assistance. This is your chat GPT or your client for drafting and brainstorming. Number two is Research Engines for deep dives into data and facts. And this is also ChatGPT or even Gemini. That's great at research. Number three is meeting to Action tools to turn conversations conversations into tasks and documentation automatically. For me, I use Otter AI that takes meeting notes and sends our meeting summary to everyone as well as the action items that we could check off as we complete them so we don't miss anything. Number four is Automation Connectors. We are moving away from a world of one size fits all CRM to custom solutions built out for our specific businesses. So these AI connectors such as make.com or N8N or Zapier allow you to create these individual tools to solve individual problems and then connect them between each other so they speak to each other and automate the process. The fifth category is Documentation System to store your company brain so you never have to answer the same question twice. So just pick one for each category, master it and then ignore the rest of the noise.