Jim Johnson breaks down task management into five parts: what, how, why, how long, and when. Write tasks with full descriptions and reasons on a computer screen, not your phone, so you don't end up confused by vague notes like "call Bob" later.
So it's got five parts. It's the what, the how, why, how long, and when. And with each one of those components, you'll know how much time you're spending, exactly what you're going to do, why you're doing it. You got the details. You know, that's another challenge I think, that people have when they use a little task app on their phone. Better to start with your computer so you have the big screen, because you really do want to have a very descriptive task when you're ready to take a step on something and put the why behind it. Not just call Bob, but why are we calling Bob? You know, as an example, that's one of the pieces of the formula that I think people are missing because they try to abbreviate, you know, oh, I don't have much room on this teeny, tiny little app, or I don't have room, you know, if I'm in one of these, you know, asana, trello or todoist or whatever. And they could give you a little spot. You know, you're trying to keep it brief, but then that gets you into hot water because now you finally get to do that task, and you're like, why did I want to call Bob? And you don't want to waste your time with that. It's a week later now, and I'm like, what was I calling Bob about?
