Episode 135: The Great Debate—Planned vs. Unplanned Maintenance

23 Apr 2024 · 29 min
29:11

In this Fleet Success Show panel, host Josh Turley brings together regular co‑hosts Mark Canton, Steve, Tony, Nathan (Apolo), and Facundo to dissect a core fleet‑management question: when a defect is discovered during a preventative maintenance (PM) inspection, should the repair be classified as planned (scheduled) or unplanned (unscheduled) work? The discussion explores the implications of each classification on key performance indicators (KPIs) such as work‑order turn time, vehicle availability, and proactive vs. reactive stewardship. Participants debate terminology (planned vs. unplanned, scheduled vs. unscheduled), the role of standard repair times (SRTs), and how to buffer PM time without inflating labor estimates. They examine practical coding strategies using VMRS repair‑type and cause‑code fields, the importance of tracking findings at the work‑order line level, and how data can inform future PM templates and buffer sizing. The conversation highlights the subjectivity of the decision—wear‑and‑tear items (brakes, tires) may be treated as planned, while catastrophic failures (mangled differential) feel unplanned. Operational challenges such as technician coding compliance in paperless shops and the historical perspective that 50 % of repair cost should come from PMs are also discussed. The panel concludes with a two‑step recommendation: first, consistently log any repair found during a PM; second, refine the classification based on predictability, severity, and impact on availability.

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