Matt Vaadi shows how ProSoftware cuts employee onboarding from two hours of paperwork to two minutes. New hires fill out their own information through a digital portal, which automatically populates a centralized employee file, eliminating scattered PDFs and manual data entry.
What if I told you that you could turn a 2-hour paperwork marathon into a 2-minute digital experience for your new hires? Today, I'm going to show you exactly how by using our Pro software paperless employee onboarding system. Not only does this help to eliminate the back and forth with new hires, it eliminates manual data entry for your team. So once an employee sends over information, somebody's got to key it into a payroll system, an HR system, a time system. It also just creates a bad image with your new hire in that you've sold them on what a great place to work this is and how modern you are and all the great technology you use. And then they walk in the first day and you hand them a 2-inch thick stack of paperwork. Not to mention the potential compliance concerns around using how you store your I-9s, your W-4s in a manual environment. So let's walk through how we automate this for you and how your dedicated HR team can also help you to make this a seamless process. So I've gone ahead and started entering some of the basic information for this new hire. I'm logged directly into the portal, and when I go through the process here, I can easily move from one step to the next. And one thing that you'll see is while I can enter just the basic information— hire date, title, full-time, where are they going to be working— I can also get very granular. I can put in their workers' comp code, their division, their department. Any certification classes I might have, who their supervisor, that's required. And then as I'm working through, I'm putting together this information. And then from here, it's so simple. All I'm doing is sending this invitation to the new hire so that they can start completing their own information. The rest of this process is completely handled by the new hire themselves. And the fantastic thing about this is when they finish all of this information, which just takes them a couple of minutes complete, it goes directly into their employee file. So it's stored there for us for good. It's not something where we've got to hunt all over for paperwork. We're not looking for PDFs in a Dropbox or a Google Drive or in somebody's email or worse on paper. We have a great tool to help us to automate the entire new hire onboarding process. And to take it a step further, you've got a dedicated HR support team for both you and your new hire. None of this, hey, you're on your own, just throw you to the wolves. You'll have concierge HR professionals ready to help you along on this process. So I ask you this, what problems would this solve for you and your team? How could you see yourself using this and what impact would it have on your business if you were able to completely automate the new hire onboarding process and every step that occurs after that in the new hire onboarding process? Thanks so much for joining me. Tune in for our next video where we're going to talk about other key features in the Pro software system that help our concierge HR clients to make the most out of their partnership with Guru. Thanks so much for joining me. Have an awesome day.
