Matt Vaadi shows how to set up Guhroo's timekeeping module: configure pay frequency and time format in Settings, add job codes and locations, assign them to employee profiles, then review and approve timecards before exporting hours to payroll.
So this is a quick video on what you can do and how to set up the timekeeping portion of the Guru platform. I'm in the settings section. I've come to payroll. I'm going to want to make sure I have a pay frequency set up before I'm going to be able to add any employees to timekeeping. I can also go ahead and make some changes to the pay frequency settings. I can choose decimal or hours/minutes format. I can allow client admins and managers to receive request notifications when somebody changes their time or requests time off. I can also go ahead and add job codes for anything from different components somebody is working on to different departments they work in. Along that same line, if I come to company profile, I can add job locations. If I have different locations I want employees to clock in and out of, all that does is bring me back to my employee where they'll be able to clock in and clock out from those different locations or jobs when they log into the home screen. Let's take a look at the employee profile to make sure we have our settings correct there before moving forward. So when I click on one of my existing employees, I'm going to want to go to the job section. In the job section, I'll be able to add job codes or job locations. Anything that I've set up in the settings section, I'll be able to add to the employee. I also want to make sure that I have the employee set to one of the pay frequencies so that they put on a schedule and then they'll have option to clock in and clock out if they so need it. In the settings section, you can also set up your time-off policies and plans, which are covered in some of our other help articles, which you can find right here in the help section. After an employee has clocked in and clocked out for the week and we've started to finalize the pay period, I can go to the timekeeping section, click on view time card, put it on the correct pay period, and I can modify or approve employees' time based on what they have submitted for any requests. You will see the play button turns green once I've gone ahead and approved it. I can approve or unapprove a time card based on the accuracy of the information gathered here. And once all my requests are approved and my time cards are approved, I can go to reports, go to the employee time tracking report, pick the period. I can pick from my different pay cycles up here. Now I'll see Michael Scott has been approved. I can export the hours or key them directly into my payroll system of choice. That is the bulk of the information related to the timekeeping module. There's a great deal of flexibility. Employees can use this from their mobile device and clock in and clock out from a mobile device, and you can do it from any web interface as well. I hope this was helpful. Thank you so much. If you have any further questions, please reach out to your support team.
