Mike AustinFounder & CEO, Metrixdata 360 Inc. · Mike Austin | Helping enterprises take control of software costs through data, strategy, and relentless execution

Preparing for Renewals Data, Evidence, and Leverage

Name: Preparing for Renewals Data, Evidence, and Leverage
Uploaded: 2025-10-17T13:00:23+00:00
Duration: 1 min 18 s
Channel: Mike Austin
Description: Move seasonal staff to month-to-month CSP plans instead of year-long Enterprise Agreements to cut licensing costs. When piloting new Microsoft products…

17 Oct 2025 · 1 min

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1:18

Move seasonal staff to month-to-month CSP plans instead of year-long Enterprise Agreements to cut licensing costs. When piloting new Microsoft products like Copilot, negotiate escape clauses into volume discount deals so you're not locked in if the product doesn't work out.

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Now, there are other scenarios where CSP I can go month to month. It is a little bit more expensive to do that. But there might be products where you look to go month to month. We have a client that has a large contingency staff that they bring in for four months over the summer and then those people leave and then they rehire in the summer again. Right. And in the past, they've always just bought them licenses and paid for the 12 months. Now we're doing analysis to say, hey, should we have everybody in your EA except for that contingency staff and put those workers that come in for four months a year into the CSP on month to month because it's going to save you this much money. Those are the sorts of things that you're going to be looking at doing. You're going to have to be smart with the new product pilots. And what I mean by this is you need to buy new pilots with protections. So you know, Microsoft loves to say, if you buy a bunch of copilot, you know, we'll give you a better deal or if you buy a bunch of PowerApps, we'll give you a better price. But then they say, oh well, you got to buy 5,000. You're locked for the term. There's no protections in there that if the product doesn't work or you don't deploy it out as you need to, you get stuck with it.