Angela Kulcsar shows educators how to use Zoom for classroom management: scheduling small-group sessions with personal meeting IDs, setting up breakout rooms, managing co-hosts, and enabling waiting-room notifications. She covers screen sharing tips like pre-loading tabs and using annotation tools, plus a workaround for assigning host privileges without requiring an account.
Chapters
Hello. So the first thing I'm going to show you is how to schedule small groups. And I have myself logged in on my cell phone also, just so I can screen share and some other options were available rather than me being alone. So I'm going to share my screen. So for small groups first, I have myself and my staff, the related service that work in my room, using their personal meeting ID. For small groups. So this just kept it organized so that each child didn't have a bunch of different links that they had to find during the week or that their parents had to find and keep track of. So for— this is my schedule, Monday through Friday. I have the related service at the top. That's who's going to be working in our room. For circle time and read aloud, those are going to be the same links. I just have them pasted in two different areas. And then for small groups, I have each student. So M is going to have a small group 8:50 to 9:10 every day. The related service and myself will just rotate through during the week. X will have a small group 9:10 to 9:30 every day. Same thing. And then their small group codes are the related service or myself personal meeting ID. So they'll be coming to us. This just keeps the same. It's a different code for each related service, but it keeps everything organized because as we were practicing, we found out that if I make Joyce a co-host, she can't be in a meeting at the same time. So it was getting a little confusing because if I'm meeting with M at 8:50, but I'm a co-host for another meeting in another classroom at 8:50, then the meetings cancel out. So you can't be in two places at the same time on Zoom. So it was just easier to use the personal meeting ID. And to get to that, you're going to be in Settings, under Profile. This is where you will have your personal meeting ID. And if you click Show, It'll show the whole code, and that's where you can copy and paste it. For breakout rooms, this is not going to be automatically enabled. So you have to go to your settings, which is over here. And then it's going to be under Meetings, Advanced. So you click on that, or you can just scroll all the way down. And then this is automatically going to be disabled. So you have to click on this to make it slide over. And then now you'll have the option of breakout rooms within your Zoom. If you want other people to be able to do it, you would click on this. Now that gives you the option to put participants in breakout rooms. So let me show you how to do that. Okay, so for breakout rooms, only hosts and co-hosts will be able to see that option. You need more than one participant. So it's just me and myself. I'm going to show you the Zoom video on how to do it. So when you're in, in the meeting and you scroll around, breakout rooms will show at the bottom, just like it does where you have your screen share, your participants, mute video, and all the other different options during the meeting. Breakout rooms will be an option, and you're going to click on that and then [Speaker:ANGELA KULCSAR] And that reminds me, if you want participants to hear your computer when you're sharing the screen, when you go to share screen, the window is going to pop up. And you have to click on the bottom left. Let me use my cell phone to show you. You have to click on the bottom left, share computer sound. And then once you do that, you can play a video, for instance.
I can simply click this button to get a pop-up window asking me how many rooms I'd like to assign out and how many participants per room. For this example, it's recommending since there are 6 people, we can split it up into 2 rooms. I can do this automatically or manually. So if we click on the automatic button, it'll create, it'll generate those breakout rooms for us. Certainly if there's anyone I want to swap out, maybe I want to move Michael to the other room, I can exchange him for a different participant. Once I—
So that's how you do the breakout rooms. One other thing I wanted to show you is adding staff members as co-hosts. So they need to have an account in order to be a co-host. So what I'm using my TAs for is to record some read-alouds for me, do some small groups. If you want them to be a host in a breakout room, they'll need to have an account. Which means that they need a license. So you're going to have to talk to your administration to see how to go about that. If they don't have an account, what I've been doing is I'm the host of a meeting. I'll start a meeting, invite my 2 TAs, and then during the meeting, when you click on Participants on the bottom, you can hover over their name when it pops up and click More and choose Make Host. So you can transfer the host to them even if they don't have an account. The problem that we've been finding with that is it's working for now, but then I can't be in a different meeting because they're under my meetings within Zoom. So we're working on getting them the host so that that's a non-issue, but that's how we've been working around it for now. Next thing I'm going to go over is sounds, enabling like a doorbell if you have a waiting room. Share my screen again. And then this is going to be under Settings as well. So you go under Settings and scroll down. So we have the waiting room option enabled. So we are able to choose that. And that one's nice just because you can also chat with the waiting room. So if you have parents and they're waiting and you know it's going to be a couple minutes, you can just send a chat to them really fast that you're finishing up another meeting and you'll be right with them. Sometimes I've found that if they're in there for a long time, they think that we've forgotten them or something like that. So just acknowledging that they're there is nice. And then it's going to be right here, the sound notification when someone joins or leaves. So I have it marked. So you have— it's going to be disabled. You have to click on it to enable it. And I have it to play a sound for me, the host, and co-hosts only. So that way everybody doesn't have to hear the ding when somebody joins or is in the waiting room. So what it sounds like is if someone's in the waiting room, it'll just be a little ding. And then you also get the notification that somebody's on there. And then when you go over and they do, and you admit them and they enter, it'll ding again for you. But this I kind of use just as like a doorbell to know, just so to remind myself to keep checking the waiting room. Next thing for screen sharing is one tip is just to have all the screens and the tabs open that you're going to want to share before you start your meeting. You can also share your computer sound. Like I said, when you go to share screen, the menu that pops up, you're going to get all of these different options. Choose the screen that you want to share. And on the bottom left, be sure to check share computer sound if that's what you want. For annotations, so markings during screen sharing, it'll be a little menu while you're screen sharing. If you move your mouse, it'll pop up. And you can choose to draw if you need to circle something around. There's a little highlighter tool. The trick with that is just to delete the drawings before you move on. Otherwise, they will stay on the screen. And you are able to give your meeting participants access to take control of the screen. I haven't tried it with the Boom Cards yet, but I am going to. And I'll let you know later. But when you're in screen share, there should be an option if you scroll up under Remote Control. Down will be Pass Control, and that will pass the control to one of your participants, whoever you choose on. I think you can only choose one participant at a time, but they'll be able to then draw and take control of the screen. So I'm going to check to make sure that it is working with Boom Cards. But I know if you're in a Google Slides or if you have a presentation, they are able to mark up. And then you can take control back from them just by going back to the remote control and clicking "Revoke Control." And that will give you the control back. I'm going to play around with Zoom to see if there's any other things that I'm missing or that might be useful for you. But those are just some tips for right now.
