Johnny Campbell runs through six time-management techniques: the Pomodoro method (25-minute work blocks), eating the frog (hardest task first), the 80/20 rule, the 4D system, the Eisenhower matrix, and a basic to-do list. Quick practical moves for shifting priorities and packed schedules.
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If you're anything like me, your to do list has suddenly become a bit ridiculous. The hiring market has changed, the company's priorities have changed, and now our time management skills are really going to be put to the test. In this video, I'll quickly summarize six techniques for keeping on track of your tasks when you're short on time. These are the Pomodoro technique. Eat the frog. Yes, really. The 8020 rule, the 4D system, the urgent important matrix, and a good old fashioned to do list. Okay, so first of all, let's look at the Pomodoro technique. It comes from the cooking timers where the initial idea was you'd set the timer and assign a task to that time, usually 25 minutes. The idea is to segment your day in 25 minute slots so that you can get your head down into a task Set the timer knowing you only have 25 minutes to do something, and that sense of urgency really does have a way of focusing the mind. This technique is ideal for procrastinators and daydreamers, of which I definitely am one. Okay, eating the frog. If the first thing you do in the morning is eat a frog, you can go through the rest of your day knowing the worst is behind you. Essentially, you're tackling the most frog like yucky tasks that you must do, but you'd really rather not get them out of the way first. And it's plain sailing until you clock out. Now, the 8020 rule. The Pareto principle is a weird rule of nature that 80% of the impact comes from 20% of the effort or 80% of your revenue comes from 20% of your customers. Or 20% of your employees probably contribute 80% of the value. Think what tasks on your to do list today will contribute the most value. Do those tasks first and everything else is gravy. Next. The 4D system. This is a technique that's great for list makers. Upon reading your tasks for today, make decisions about each one. Drop the tasks you don't need, delegate the things that others can do well, defer what things can wait, and then do the tasks that are left to the best of your ability. Number five, the urgent Important matrix, also known as the Eisenhower matrix, is actually a really great way to help you do the 8020 rule and the 4D system really well. Over 2x2 grid, you have urgent to not urgent, over important to to not important. You can put tasks or activities into their appropriate boxes. Which ones are urgent important, both or neither. Urgent tasks. Delegate it if it's important defer it, that is Mark some time on your calendar to do this. Both do it now and neither drop it. And last but not least, the to do list. But making a list before you start work for the day of all the things you need to get done today that are also realistic can help task driven people to stay focused on getting stuff done and then ticking things off. The list is half the fun. Our website has a whole section dedicated to resources to help you out, including links and tools that will help you manage your time. If you have suggestions on how you manage your time that you'd like to share with the world, leave a note in the comments below. Or maybe share this video with somebody who you think might benefit from some time management techniques. No judgment if you got tagged in this video from someone else. Thanks everyone. Bye.
