28 Jan 2026 · 1 min
Bill Gallagher walks through the planning rhythms that keep a business running: annual plans, quarterly reviews, weekly checks, and daily huddles. He explains why scheduling these in advance matters and how the right cadence prevents you from just reacting to what's in front of you.
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Planning I want to talk to you about great, easy, effortless planning. The kind of planning that makes a real difference. See, most of us don't do that kind of planning.
Most of us do the planning in.
Between and around everything else. We work on the important things, the customers, the problems, the breakdowns, the product releases, the things like that. We put those things first and then we do the planning later. Problem is, that doesn't work. We never really have time to do the right kind of planning work on the regular, consistent basis. When we put it after. The key is to get proactive about it, to schedule it in first, to know when your annual plan is going to get done every year, when you're going to think about the main initiatives for the year, what your strategy is for the year, how it connects to your longer term things. Right? And then a plan every quarter to update and plan out the next 13 weeks. And then a check in on how things are going once a week. And then a daily huddle to get in sync with your team. So if we put those things in first, my daily huddle is at 10:30, my daily huddle is at 1:15. Whatever it is, that key consistent time. My huddles are Monday morning at 10:30 or Tuesday at 11:45 or whatever it is for you, getting consistent and then letting all the business, all the customers, all the things fill in around that and not letting your planning and meeting cycle get interrupted by those things. That's what makes the biggest difference. And it's that notion that we've always gotta be planning. Eisenhower, Churchill, even Mike Tyson have told us that the plan itself is of limited value. And that's why planning is priceless. Planning is indispensable because it's the regular act of visiting that the plan itself. The minute you create it it's starting to get obsolete. So we create a plan every quarter, we make little adjustments every week and then the next quarter we look back at it and we see what's the plan for the next quarter, for the next 13 weeks. That's the right cadence. But you got to get proactive. You got to put it in first, run the business first and then let all of the clients, emergencies and other things fill in around that. And when you get proactive and consistent, makes a massive difference. You run things with ease. I'm Bill Gallagher, Scaling Coach and host of the Scaling Up Business Podcast. We bring our show to you every week with some tip, some idea, an interview, something else to do in the world of scaling up. Hopefully these things can help you to grow yourself as a leader and your business in the next week. If you like it like subscribe, turn on notifications, pass it along to somebody else and you'll find all of our programs, our coaching, our workshops and more@scalingcoach.com all of our programs, the workshops, coaching levels and we've got stuff for almost every stage of company@scalingcoach.com.
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