Darren GoonawardanaChief Executive Officer & Co-Founder, Collectiv · Chief Executive Officer & Co-Founder at Collectiv

Your Meetings Are Hiding a Systems Problem

9 Sept 2026 · 1 min

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In this commentary, the speaker argues that frequent, ad‑hoc meetings are not the core issue but a symptom of deeper systemic problems within an organization. The underlying causes identified are a lack of contextual information, unclear decision‑making, and poor visibility of work progress. The speaker contends that simply making meetings faster does not solve the problem; instead, the organization should redesign how information flows—leveraging AI and automation where appropriate—to make work visible and self‑explanatory. When information is clear and accessible, leadership no longer needs to convene meetings to chase progress, leading to fewer meetings overall.

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If your company needs another meeting every time something gets stuck, the meeting is probably not the real problem. It is a signal, a signal that people do not have the context they need, that decisions are unclear, that progress is hard to see until everyone is back in the room. AI and automation can help, but only if they redesign how information moves. The goal is not faster meetings, The goal is fewer meetings because the system is clearer. When the work is visible, leadership does not have to chase it.