Building Better Cultures

8 May 2023 · 40 min

0:00

In this episode of the Building Better Cultures podcast, host Scott McInnes interviews email‑communication specialist Kim Arnold, founder of Email Engagement and author of a book on email excellence. The conversation opens with striking statistics about how much time professionals spend on email and how email remains the dominant business communication channel despite its declining effectiveness. They explore the widespread problems caused by poor email etiquette – misinterpretations, wasted time, brand erosion, and lost deals – and link these to the rise of hybrid work, which removes informal water‑cooler clarification. Arnold argues that organizations have failed to teach email writing as a skill, treating it as a static school subject rather than a dynamic communication practice. Generational and cultural differences further complicate tone, with older leaders often using formal, robotic language while younger workers favor emojis and informal phrasing. The guests discuss the importance of tone of voice, audience awareness, and concise writing (aiming for 80 words or fewer) as practical levers to improve email quality. They advocate for flexible tone‑of‑voice guidelines and email playbooks that give employees handrails while allowing personal expression, and they note the need for measurable metrics on email performance. The episode also touches on the evolving role of emojis, accessibility concerns, and the shift toward more human, empathetic email language. Arnold concludes with a single actionable tip: make emails shorter. Contact information for Arnold is provided at the end.

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