Why your resource data never matches your site records

10 Jun 2026 · 1 min

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In this discussion, project delivery professionals highlight a critical gap in construction project data management: the lack of integration between planned resource allocations and actual site records. Speaker A emphasizes the need to link resource data with contract management, compensation events, and proactive assessments. Speaker B describes the current fragmented workflow—recording plans and actual work separately in spreadsheets—resulting in missed insights. Speaker C introduces the tool "Gather" as a solution that captures both planned and actual resource data, but warns that inconsistencies between Gather and programme resources would undermine its value. The conversation converges on the necessity of an ecosystem where contract, planning, programming, and resource management tools communicate seamlessly with site records, enabling richer analytics, better contract substantiation, and improved project outcomes.

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the allocation of resource, how do we bring that together to allow us to do all the good things we just talked about, allow us to better manage the contract, substantiate compensation events, assess things proactively. That seems like a missing step here.
Well, we need to make that an integral part of capturing the data because it's traditionally been a separate thing, hasn't it? Yes. I've— I'm the project engineer. I've written down what we plan to do and what we actually did. And then over here, I'm capturing who was there and how long they worked on the triplicate pad or the equivalent into a spreadsheet. And we've not linked the two things together. So we're missing such a rich amount of this data that we can then ask questions of that we just, we need to, they need to be integrated and brought together.
Yeah, I'm aware Gather captures the planned as well as the actuals. Is that so? Yeah, I guess what we wouldn't want is for planned in Gather to be different from the resources identified in the programme, for instance, that wouldn't be helpful. Yeah. So there needs to be lots of connections between the different management tools that we've got to our disposal.
And having that ecosystem of tools that talks, Gary, contract management tools, planning tools, programming tools, resource management tools, and relating that back to your site record, all those things play nicely together is how we get a better outcome for projects. Yeah. So that's where we need to head, I think.
Absolutely. And as many sort of connections with what's happening in reality can only be a good thing.