David Jenyns (Systems Champion Academy) demonstrates building a custom GPT focused on drafting position descriptions. He defines a custom GPT as a tailored ChatGPT with preset instructions, tones and capabilities, emphasizes that high-quality instructions and source materials are critical, and then walks through creating a "job description assistant": using a custom GPT builder, attaching SOPs/position description templates, copying configuration (instructions + conversation starter), and generating a full formatted position description. The clip closes with a promo for the Systems Champion Academy.
Chapters
So now we'll move into this idea of custom GPTs. What is a custom GPT? It's a tailored version of chat GPT with preset instructions, tones and capabilities. Initially we'll just do the easy stuff, but it can also use APIs and call other different things and do some really fancy stuff. But for now we always start with the underarm stuff first. The reasons most people are getting crap output or not as good as they could is it's a garbage in, garbage out. Poorly written custom GPT instructions will get a poor performing custom GPT. Equally, the source material and things that you're using will determine the quality of the output. And a lot of people like I'm finding the most important skill I have now is.
That I'm a systems thinker in the AI age. Being a systems thinker, thinking and understanding process and linear steps is helping me more than I realize. When you program a custom GPT, think of it like you're instructing someone, a team member, to do something and have them follow an SOP on how to do it. Step one, do this, step two, do that. And it can really help to get great results. Now again, every problem for me at the moment I go, can I build a custom GPT for that? I realized that my team wasn't great at writing instructions for custom GPTs, so I built a custom GPT builder. We'll share the link to this in a moment. But the best thing for me to do is just to give you an example and I'm going to build a custom GPT right now in the moment and then you're going to get a chance to do the same. I'll go over to here and I'll go to my custom GPT builder. So it's the custom GPT generator and once I'm in here and the first thing it says is, can, you know, click this button. Can you help me build a custom GPT? So it's going to say, yes, I'd love to. And then it's going to ask a series of questions here. So let's start answering them.
Not that one.
Check one, two. Yeah, perfect. I would like to build a custom GPT that helps me draft position descriptions. It will be used by my HR person and I just want to speed up the process and make it easy for them. I'll provide you some templates and best practice examples of sop. Sorry, of position descriptions that we use because I want you to use the same format and follow the way that we do things. This just helps the Team member, move more quickly and this will be used for business.
Okay, just let this go.
Okay. And we'll just hit generate. Net.
Here we go.
And the specific role it should take on is really a HR specialist job description consultant. I want you to match the tone of the position descriptions and things that we already have. So I'll go ahead and attach that for you here and then, yeah, using the same outline, it'll tell you about what responsibilities, qualifications and how I like things structured. And you can follow that framework.
So just hit that.
And then I'm going to add just from my desktop here, I already printed the manuals, which is basically as in I printed from System Hub all of our position descriptions and I just loaded it into one document here and I'll attach that.
Just let it load.
Okay, and then we'll hit grow.
Great.
Perfect. So now what it's doing here is it's still got a couple more questions. Sometimes it asks a lot.
I would like the full output, like the full position description as the output and it needs to be thorough, like the current examples. I don't mind if you ask the HR person any clarifying questions about the particular position. In fact, I think that should be the first thing. I want them to provide you some information about what it is that they would like the position to be about and then just, yeah, look, I'm happy for you to just do it out like a styled internal document.
All right?
And then this is the last step.
So just hit go.
So now what it's going to do is it's going to give me, because I've. I programmed this custom GPT so it gives me what I want, which is the position or the title, gives me a little bit of a description, then gives me the instructions for the GPT and it even gives me the first conversation starter. Now I'm going to go ahead and just open in another chat here where basically what I'm going to do is I'm going to go GPTs and I'll go to my GPT and then I'm going to create a new GPT and then all I do, my preference is just to use the configure tab because I'm just going to cut and paste now from here. So this is the job description assistant.
And I'm going to copy the instructions.
And then the conversation starter.
And then I'm gonna attach, I'll tick off, I always tick off things that I don't think it'll need. And then I'm gonna upload the position descriptions Just so that way it's got that handy look. Let's just get it to make a picture because I want it to look pretty.
All right.
Okay, here we go. So this is now the custom GPT. Let's create a position description.
Great. I'll need to ask you a few questions. All right. What are the suggested of marking? Yeah, I would like, yeah. A position description for our marketing coordinator. A new person to take over that role inside our business. So really drive innovation and growth and everything inside our business.
Full time. Report to me, drive more leads.
Everything to do with marketing more leads, understands our tech stack.
And.
Yeah, I'll share with you some SOPs. I would normally do more detail but I just wanted to smash it through so you can see the output. Now this. Yep, that's fine.
Yep.
Let's continue. Can you now draft it up using our standard format?
And then this is the way that we format our position descriptions. And if you look at it, there's a couple of other things that we can do. It even mentions our final note here. With all a players you're expected to be aligned and perform with duties to our core values and principles. Like it's taken it from what it's modeled from. So what I've just shown you there is me building a custom GPT for a specific use. Case in probably less than about three minutes.
That was a clip taken from our Systems Champion Academy, which is the world's first and only community designed for systems champions and business business owners to help them build the business of their dreams. We really focus on getting your processes done, getting the team on board and building it so that the business is free of the business owner. To find out more, head over to systemology.com systemschamp and I'm looking forward to seeing you in the community.
