Writing Activity Lists and Attributes with ChatGPT and AI

Hey everyone, it's Helena here and welcome back to my YouTube channel. And in today's tutorial, I'm going to share with you the exact ChatGPT prompt that you can use to start generating activity lists in a matter of seconds. So ChatGPT is the world's fastest growing AI tool, and for good reason. It can help you speed up your productivity, write your project documentation so much faster, and help you just get more of your day back. So here is how it's going to work. You're going to enter in a prompt into ChatGPT. So a prompt is instruction that you give to the AI, and you're going to get a result back. The better the prompt, the better the result that you're going to get. And at the end of today's tutorial, I'm also going to give you some tips on how to write great prompts into the future. Now, an activity list basically breaks down a portion of your project into the specific activities that you can take. So if we look at your overall project, you may have a work breakdown structure, which looks like a tree structure, and at the bottom of the work breakdown structure, you're going to have the individual work packages. You further divide these work packages into an activity list, which gives that person who's doing that work the exact step-by-step process of how they can accomplish all of the activities required to accomplish that work package, right? So let's now take a look at the prompt that you can use to generate these activity lists. Now I'm giving ChatGPT a role here. I'm telling ChatGPT that you are an exceptional project manager. You can even put in the specific field of project management that you want ChatGPT GPT to be in. For example, you're an exceptional project manager in the field of construction. Your task is to create a detailed activity list. An activity list is a crucial part for project planning, detailing all the necessary tasks to bring the project to successful completion. Now I tell it what this list should detail and include. So this list will have to include the activity identifier, the activity name, and a description of the work. So I'm telling it the format that I want this activity list to take, and then I tell it the tone, the style that I want this activity list in. So I'm telling ChatGPT that the activity list should be clear, concise, and comprehensive, outlining all of the activities required to complete the project. Your ability to thoroughly outline these tasks will contribute significantly to the overall success of the project. Create a project activity list for the following project, and this is where I put in a brief description of my project. So let's go ahead and copy this and then let's put it into ChatGPT.

And then let's say that the project is an iOS app for tic-tac-toe game. And let's see what the activity list that it generates will look like.

Great. And as you can see, it's following our structure here, is giving the activity an identifier. And if you want a format for the identifier, you can even specify that here depending on the rules within your PMO. And then it's giving me an activity name and then a description. But as you can see how quickly AI tools like ChatGPT can work, it's just very astonishing. And if you're not using this in your job at the moment, then your productivity is just going to be so much slower than people who know how to use these various different types of AI tools. If you want a copy of this prompt, please make sure you download it below. It's absolutely free to download my Ultimate Project Management Prompt Guide. Thank you so much for joining me. For today's video, and I will see you soon.