Joshua Riggs shows worship leaders how to use keyboard shortcuts in Planning Center Services to speed up planning and scheduling. Shortcuts like Shift+? for the cheat sheet, A to archive songs, and S to create PDFs cut planning time significantly. He demonstrates each shortcut live and recommends practicing them for long-term efficiency.
If you're like me, you're always looking for ways to improve your craft. If you want to be a better worship leader, you have to evaluate and you have to be willing to try new things. In this video, I'm going to show you the fastest way to move throughout Planning Center services. This is a tip that most people I don't think are using, but you should be using it. It's going to take a little bit of to learn it, but once you get it, it will save you so much time in the long run. Hey everybody, my name is Joshua Riggs. I'm the creator of WorshipResources.Church. We help you discover and learn how to use quality resources that will make your church better. Planning Center Services is an incredible tool that will help you plan services, schedule volunteers, and communicate with your teams. If you're not using Planning Center, I encourage you to follow the link in the description and sign up for Planning Center today. Okay, here we go. You probably know there are multiple tabs in Planning Center. You've got the schedule, my schedule tab. This will show you your calendar and your upcoming things that you're scheduled for. You can also block out dates, look at your messages, or email your leader. The plans tab is gonna have all of your upcoming plans. The songs tab has your entire song library. Media tab has media, and then people are all the people in your system. So here's the tip, and I encourage you— it's gonna take a little bit of time, but if you make yourself do this, I promise you will save so much time in the future, and that is use keyboard shortcuts. If you're not a keyboard guy or gal, I, I want to encourage you just to force yourself to learn how to use keyboard shortcuts. You will save so much time in the long run. And Planning Center has some great keyboard shortcuts built right into the app. So I'm gonna go back to plans, and I'm gonna click or actually I'm gonna go to Songs. And the keyboard shortcuts are really simple to find. And all you have to do is just click Shift and the question mark. And that will pull up all of the keyboard shortcuts that you can use on the page. So this says, when hovering over a song or arrangement, the following shortcuts can be used. So you can use archive, A, or delete, which is the key of X. These are general shortcuts that you can use at any time. Okay, so let's see if this actually works. So if I hover over this and press A, it says, "Wait a minute, are you sure you want to hide A Mighty Fortress from the song list?" Do I want to archive it? No, I don't want to archive it, but that's all I did. Hover over it and press A. Okay, and then, okay, so what I would do is just do, do them one at a time. Practice using the shortcuts so you get used to using them. So, okay, the next one is Delete. So I'm gonna come over here and I'm gonna press X. And wait a minute, are you sure you want to delete A Strange Way to Save the World and all its files? This cannot be recovered. Yes, delete forever, or cancel. I'm gonna cancel. Don't delete all the files. Okay, so let's go to the plans tab and look at an upcoming plan. Okay, I'm gonna find the shortcuts, Shift+? and look at all the shortcuts that can be used in this— on this page. I can find— I can do the songbook, make a PDF of the songbook. I can send an email with E. That's awesome. Add a file with the letter F. Add a header with the letter H. Add an item with the letter I. Open services live with the letter L. Add media M. Needed positions N. Ooh, that one's awesome. All right, let's try it. So I'm gonna close this. And I'm gonna just type in and let's see what, what pops up. So I'm gonna click on teams and look at— look here, in here are all the needed positions. So I can add needed positions to my teams, and then if I click in again, they go away. So I actually have one needed position here, but if I click in, then all of the needed— so I can add needed positions, which is so helpful if you know that you need 3 more people singing, for instance, or 2 more people playing acoustic guitar. Okay, so I'm going to press in again and hide that, and I'm going to look at the shortcuts again.? So, add a song. So that one's pretty sweet. Just press S on the keyboard and you can add a song. It pulls up your library. Same thing for M for media. If you want to add media to your list. I'm gonna look again. Let's see, add a time. Let's see what that one does. So close. T for time. Oh, this is sweet. You can add a new service time or rehearsal time or other time just by clicking the T. And you can create it in future plans. That's really nice. Okay, so I hope you get the idea. If you use shortcuts, you will get so much faster in scheduling and planning, adding songs, adding media. You're gonna save yourself a lot of time. So learn the keyboard shortcuts, and the way to figure out what keyboard shortcuts are available is just click Shift+? Shift+? Then that will pop up all the keyboard shortcuts. Here's a hint: I've listed all the keyboard shortcuts in the description below this video, so if you just want to grab them from the description, you can do that as as well. The keyboard shortcuts will save you so much time, so I encourage you to consider using those starting now. If you haven't yet, go to worshipresources.church. We help you discover and learn how to use quality resources that will make your church better. Thanks for watching this video. Be sure to subscribe so you don't miss any of the new content we produce, and we'll see you on the next video. God bless, guys.
