Schools: 2025-26 Tuition & Fees and Enrollment Process

Today, we will discuss the processes related to tuition and fees, as well as the enrollment procedure for our eligible private schools. First, let's cover the process for entering your tuition and fees as a school. Your next priority should be to concentrate on the details for the upcoming academic year. In this section, you have the opportunity to enter your school's tuition and fees. The School Year Details option allows you examine the information provided by your school, input the school start and end dates, confirm the school's onboarding information. Please ensure to certify the school onboarding before proceeding to select Next. Below your start date, you will see the grade levels offered at your institution. This information is displayed in gray and sourced from our Department of Education profile. Below your start date, you will see the grade levels offered at your institution. This information is displayed in gray and sourced from your Department of Education profile. Please provide the school's religious affiliation, input the school test dates, and examine the list of approved assessments. The Florida Department of Education provides an approved list of assessments for your selection. If your desired test is not on the list, please verify its acceptance with the Department of Education. If you possess a waiver, choose the Waiver option. To include an assessment, click the Add button, choose the assessment name and enter the start and end dates from the drop down menu. Then click the green check mark to confirm your selection. Your Department of Education school profile information can be found under the Test Details. If you see any discrepancies on this page, please ensure you update them with the Florida Department of Education. Once we receive the updated information from the Department of Education, it may take our system up to 24 hours to display those changes. The next tab labeled Tuition will provide you with the tuition amounts. Please input the tuition amounts corresponding to each grade level. If you receive approval for a specific grade level, kindly complete the tuition and fee form for that level. Even if you do not expect to serve a scholarship student in that grade during the upcoming school year, you can include any relevant fees by clicking the Add button. Remember to confirm each fee you add to ensure they are saved. To add a fee, choose the Fee category, enter the fee name and specify the amount to confirm your entry, click the green check mark to remove the fee. You can include any relevant fees by clicking the Add button. Remember to confirm each fee you add to ensure they are saved. To add a fee, choose the Fee category, enter the fee name and specify the amount. To confirm your entry, click the green check mark. To remove the fee, click the red X. Here is a compilation of the eligible Academic Services Athletic Club Activity Participation Book Registration security and tests, to name a few. Here is a list of prohibited fees and examples of tuition names. Please refer to this list when adding your tuition and fees. After entering your tuition rates and school fees, the the next step is to establish maximum tuition and fees schedules for each grade level you cater to. You can specify the schedule, select the applicable grades, use the drop down to indicate the maximum tuition, choose the grade level for maximum tuition and fees, and enter Base Tuition and select Relevant fees to save, you'll click the green checkmark. To edit, click the pen icon or to remove, click the red X. Provide a maximum tuition and fee schedule for each grade offered once a student enrolls. The public schedules are locked until the next school year, but you can add new schedules as long as they stay below the maximum amount. Once you have entered all maximum tuition and fees, please click the Finish button to continue or select the Save button to return and complete the process later. Very important Once tuition and fees have been certified by Step up and at least one school enrollment form has been submitted, no changes will be permitted. The following step for the school is to wait for Step up for students to complete the verification process. Achieving a verified status means that Step up has validated the tuition and fees and allowing the school to move forward with student enrollment. It's important to understand that even if the tuition and fees seem accurate, we cannot finalize the verification until the school obtains Department of Education approval for the academic year in question. Please be aware to enroll students. Compliance with the Florida Department of Education is required. Reminders before you enroll, you're going to enter maximum tuition and fee schedules for each grade level before enrolling students. Wait until the information is reflected in your EMA portal before adding a grade for the upcoming year. Students may not be enrolled in the school until it is marked verified for the 2025-2026 school year. Enrolling one student with parent approval will lock tuition and fee schedules. Discounts can be applied at the student level but cannot exceed the maximum published tuition and fees. The school step up for student status has been verified in the EMA system and the students are now prepared for enrollment. Now that we have covered tuition and fees, let's review the enrollment process. The following must be true before you can begin enrolling students in EMA Completed School Profile with banking info and acceptance of terms and conditions created. All tuition and fee schedules, including optional ones for example sibling discounts and marked verified for the 20252026 school year. To initiate the enrollment process, navigate to the Enrollment Request tab and select Find Students to enroll students in ema, simply enter the student's award ID into the search bar and verify the name against the information provided by the parent. To start a bulk student enrollment, click the Import Students button. A pop up will let you upload a CSV file with all award IDs. A template for the file is provided on the screen for your convenience. Please be sure the student award ID number is for the 20252026 school year. To enroll a student, locate and select them, then click Continue to access the enrollments, check the student's status to confirm eligibility. Only students with an awarded status can be enrolled. Enrollment is limited to ftc, feseo, and FESUA students only to prevent issues where families mistakenly provide their PEP Award ID which hinders schools enrollment. Once the student is displayed on the Enrollment Request screen, you have the option to either select each student individually or choose Enroll All Students to automatically select everyone listed. Students chosen during the enrollment will be visible in the enrollment form. You can set the student's start date, grade level, tuition schedule, and applicable discounts. The total should reflect the annual tuition liability even for mid year enrollments. Once you have filled in all the necessary information, simply click on the Send Enrollment Request option to forward the request to the parent. Don't forget to include the total annual tuition liability even if the child is enrolling halfway through the school year. To remove a student from this list, just click the red X and the student will be moved back to your enrollment request. Prior to sending the request to the parent, you will have one final opportunity to review it and ensure its accuracy. The Roster tab gives you access to the students who are currently enrolled in your school, including their enrollment information. To remove students, just click on the red X To withdraw a student no longer enrolled or needing tuition updates, remove them from the system by accessing the withdrawal form via the Roster. Click the red X next to the student's name, then fill in the pop up fields with total days of attendance, last day of class, and next destination such as private, public, charter, homeschool, or unknown. To view current or withdrawn students, go to the Reporting tab. You can also check if a parent declined an enrollment request. On the Reporting tab. You can also check the status of student enrollments. For instance, those marked as pending are awaiting parental acceptance of the enrollment. Once the parent has confirmed enrollment, those students will also appear on the Roster tab. A student who has been refused by a parent will be listed under the Reporting tab with the label denied. We hope this was helpful. If you're still in need of assistance. Feel free to chat, call or email us here at Step up for Students.