Thematic Study of SAP SuccessFactors Employee Central

So welcome to our another new module which we are going to start that is Employee Central and in this module what are the topics we are going to cover? What are the different tracks we are going to cover that we are going to discuss today. So let me share my screen in the meanwhile and I will also tell you what are the things topics are there in Employee Central and how you can leverage all those stuff. Okay, so before we go through the mind map I will tell you because some basic terminologies I will tell you. So any HR transformation. So generally whether you are implementing Success Factor, Employee Central or workday or any other implementation, whatever you're doing, that's the technology side of it. But there is a lot of things goes on. You might have heard people and process transformation generally that's a core HR transformation series and inside that although technology play a major role. So what I have how I have designed my course and whatever we have been discussing that I have divided into this entire curriculum has been designed in 17 different tracks. Okay. So that I will be setting a short video and how the 17 tracks works and all. But anyway this is the process we are going to follow and the first thing first where we'll be talking about the processes for the different processes. Okay, so in HR we follow. Okay, so like as you are coming from a your core HCM background SAP HCM background we can relate to it. Okay, so you talk about employee life cycle hire to retire process, isn't it? So SAP hcm. So same thing also applicable irrespective of whatever product you use. Same thing is also applicable here. Okay. And here we will be having similar kind of a high to retire or recruit to retire. Okay, same thing we we will be following that process and here that in the first track we'll be discussing what are the process we require and for that there are I will be also pointing you to the which are the materials you have to refer. Okay, so this is the first track before we go to the implementation side of it. You understand what are the key processes and for that already we do have a digital library and there are some ICP official library and from that you will be also getting and how to download. So this is something you can access it from the directly from SAP Success Factor process library. Okay, so this is something definitely I will be sharing this with you. Okay, so these are the different module wise just like I will relate to it through a OMPA like that kind of stuff Org management very similar to your OM SAP hcm. But here we focus more towards the Position management. And for every module SAP offers, it was not available in unfortunately in SAP hcm, but success factor wide. So SAP provides everything, every documentations for process diagram or process summaries, the leading practices. Okay? For everything SAP provides a standard official documentation for it. Okay? Same goes with the HR administration. When I say HR administration is nothing but your personal equivalent to your personal administration in SAP hcm. Okay. So that also we will see. And time and attendance. This is your time management module equivalent to that in the SAP cm. But now what happens From a certification point of view this is a separate module, okay. From SAP success certification point of view, that's a separate model. Time and attendances completely different one. Okay, so here also SMP provides all the diagrams and process summary. Everything. Okay. And other than that the benefits was there. But again many of the people may not have used, I think have you used benefits module in SAP hcm? There was a module, all right. Even I have not used much. Yeah, but here we do have a specific module for benefits. And this is more predominantly in uk, you know, us, Canada and all those countries in India. To some extent we use this module. Right? So then payroll is a popular one. We have easy payroll, employee central payroll, which is again still we use the SAP HCM on premise payroll, which we do have. All the details will be available here in this diagram. So the idea is just you have to understand what are the different modules are there. Okay, this is not covering every module, but there are some more modules are there. But whatever module SAP has documented, right, those process diagram, process summary and leading practices you will be finding here. Okay, so definitely this will be part of your. If you get into the login to my platform. So what I will tell. So there are certain things you have to go through and I will just point you to that point. So where exactly you have to go.

For okay, Central, what are the topics will be covered? Can you just tell me please?

Yes, I will, I will come to that. So it's a very comprehensive module. I will just tell you what are the topics we are going to cover. Give them a minute. So here, yeah, so before we go to employee central there are certain prerequisites, as I said yesterday, okay. Like we do have. Like before you learn how to write an essay or a sentence, we have to understand abc. So the ABC will be available here if you go here in Silver membership and here we have something called Platform fundament. All of that I will cover. Okay. But anyway, I will be giving access to all this material and you can also watch that okay, so there's something called platform fundamentals. Okay, so in the silver subscription you'll be getting this. So in the platform fundamentals I will also point you what exactly we cover here. Okay, so platform fundamentals it is again basic means from a typical platform point of view, what are the topics, what are the basics, what are the different permission, what are the different More data models. Okay, so that we are going to see here in the platform fundamental. And once you are familiar with all these terminologies, all those products overall product point of view, then if you move to the success factor Employee central. Okay, then then it will be very easy. But anyway, there are certain topics which are overlapping. Okay, so there are certain things. Okay, in the employee central you'll be finding the topics. Okay, so here also there are many topics. These are my previous sessions. Okay, the implementation side of it. There are some integration side of it. So I have covered tried my best to cover almost all the tracks wherever possible and all the resources. In the resources section you'll be finding those implementation guides and all. Okay, so this is something you will be finding here and for any kind of doubt clear class that way I call it ask me anything ama. So that happens mostly on Saturdays, 8:30pm so that I conduct and here I capture all those people who have heard of the question they ask that kind that's a continuous thing. Okay, it happened for every module there are certain things every wherever it is required. This is as present this many videos are already have been recorded and it has been already discussed in the previous session. Okay, so you'll be getting the full access to all of this content both all the modules. Okay, now coming to what we are going to cover. Why I have starting already there is a lot of content in my platform, why I am going to start here. Okay, so that I will tell you why. Because it's like keep changing this modules keep changing every time, every six months. Okay, and now coming to the topic point of view, what are the different topics you will be seeing that I'm going to talk about here? So that from a core HR and payroll point of view you will be finding Employee Central is one of the key module. Okay, so this is the here if I go here it what does it talk about? It talks about people, profiles, transaction transactions, nothing but T code. But here in success button we do not call it a T code, just enter a sentence transaction. We call it transaction. Similar in om. Org management. Okay, it is part of here time and attendance tracking, global benefits management. So a lot of topics are Here in the governing Employee Central. But if I go to see Employee.

Central is completely like HCM SAP HCM modules.

Not entirely. So there are certain part like OMP only payroll.

I think payroll is not. Administration is not here.

Payroll is separate. There are some new things which was not there at all in SAP hcm. So you can see time. For time we have a separate module SAP Success factor, time tracking. Okay, so SAP Success factor, Employee Central, payroll. We have a separate module product et. Okay, similarly, whatever you are seeing here time and attendance tracking and there is something called time tracking. Okay, so there is a little difference between this I will talk about later on. But from a product point of view, Employee Central mostly if you talk about ompa whatever we are seeing in the SAP hcm, that's a major part. And what are the additional topics is a very heavy module. Okay, so if I go to inside it, you can see this is the latest. Okay, so if you see here from a documentation point of what are the different areas of employee Central there are around 50 plus area. Okay, but everything is not required for you. There are certain things which are very much technical in nature. Okay, so you can see there are 57 PDFs. 57. Okay, so for very small, small topics also they have a. This is from official implementation guide point of view. I'm saying. Okay, so like if you see here, because in SAP HC we had a concept of techno, technical, functional, like that kind of stuff. Wherever it any customization required or in new forms you have to design, we have to reach out to the abapa. But here we do not have any concept of abapor. Okay, so everything will be done by the functional consultant, including every technical customization and whatever possible. So there are various aspects of it. How much you want to grasp Atom means that is again depends completely depends upon you. Okay, suppose I'm selecting all on this page 57 out of 57. Okay, so what are the different topics? So this is a topic list. Suppose somebody will be asking you and this is the. From an implementation point of view, these are different topic list. Okay, so how they have categorized. So this is. Suppose I will be. Let's say I'll be downloading this and what I will do I will be today I will be uploading this. Or do you have an ID by the way? If you have then you'll be getting to S user. Which one do you have? Whenever you are logging in to any SAP official site health.SAP.com do you have a login ID for that? No. No. Right. Okay, no problem. Then I will help you. So generally when you go to this kind of a module and you will be finding here. Okay. So there are different categories of documentation. Okay. So like there are certain documentation specific to implementation side of it. Okay. So at present you may not have to go through everything. Okay. But the basic one is this one. Start here. It is saying that right? Start here. Okay. Implementing employee central code. For that reason there's a difference between EC core and EC okay. When I say employee central it will cover everything whatever you are seeing all the 57. Okay. But if I'm saying is the core. Okay, so that is again employee central law main. The current means the core module. Okay. And now again how to see the which whether you are referring the Lattice document or not. So after logging into help.SAP.com there is a version you can see okay. 2h 2022 that is the latest one and the previous one you can see one H. So what is this version mean? So Basically every year SAP has two religious SAP success partners. Two religious one is they call it first half is called 1H. Second half is called 2H. So the first half is generally released during month of May. Okay. And second half is around the month of November. Okay. So the currently we are in the second half. Okay. So this year, whenever we'll be reaching around May, June, around that kind of a time frame 2023 the 1H 2023 will be there. Okay. So this keeps on updating every six months. Approximately 5 to 10% changes will be there some additional things. But core modules is always now it has been stabilized compared to the other modules of success factor. Okay.

So this is so usually so if we. If we are in working like you know, under organization. So I think still we get an updates, isn't it? For the whatever. If. If we have any new updates. So automatically do we get in the system or is it or the other one will be updating, right?

Oh yeah. Yeah. So you can tell me in SAP s what we used to do. Any idea from your experience in SAP Hm. What you used to do?

You mean updates?

Updates for any new update. Because SAP H also we had those kind of updates, right?

I don't have no. I don't have much experience.

Yeah, no problem. So SAP HCM it was not that much frequently maybe once in a year it was happening and it was done by mostly SAP used to release some notes. Okay. And your SAP basis consultant. Okay. They have to maintain those nodes or upgrade. Okay. So that they have to take care but being a cloud product that's the advantage these things is taken care by SAP. Okay so SAP will take care of it generally every six month. SAP religious goes for how to find it those so generally for every six months. Okay, if you go to the SAP site, okay you will be finding those details here. Not here just I will just tell you SAP success factor community. Actually so now there is a community we have just like in SAP SCM community was there. So now you will be finding similar community for inside this main SAP community. Okay, you will be finding a community called for specific to our topic. Okay so let's say I'm looking for only success factor. Okay so you will be finding here topic related to. Not this one. Just a minute, I will just tell you the right one. Basically here let's say you have to search for success factor. Okay so let me get it downloaded here. This is something which is I have downloaded for you which I'll be sharing after the session. So this is core people experience lab. So currently we are in 2h21 already have downloaded but this is the recent version. So I will be downloading this and I will be sharing this after the session. Yeah so once you go to this community, okay so you will be finding something like this. So I will just share you few success factor. Okay so if you go here community.SAP.com SAP Success Factor Specific topic. These are culturally called topics. Okay so so this one industry, okay so you can sign up using your email IDs and all and here you will be finding the SAP success factor community here and here there is something called all the latest update, whatever the latest updates. Okay so you will be finding all those details and for every religious. Okay you'll be getting those summary here. So recently this was the second release, right 2h 2022 that was happened. That happened in the November, right? And SAP provides all those videos, all those very come very detailed not comp like your SAP hcm but they provide the very detailed way of those highlights presentation. You'll be finding everything whatever you need in this site. And also There is official YouTube channel for SAP SuccessFactor from product point of view and product documentation which I have shown to you that help.sv.com right? So from there you will be getting from here. Okay so these are the different things we do have and from a documentation point of view. Okay so now coming back to our employee central here we do have as I was saying in the core module we have like the topics okay so if you see here the topics like so I will be coming to the mind map so that it will be very easy for me to make you understand. Right. So coming to our. So this is. I have from a architecture point of view we will be having again various kind of documentation will be provided by SAP. So these are like architectural leading practices. What is that Implementation design principle. What are the different process library? All the details will be provided by SAP. Okay. So those details again. These are again series of documentation which you will be finding again from a for everything. Okay. SAP provides end to end process. So this is something if you want to see. Let's say you want to talk about om. Okay. Organization management point of view. What are the detailed process SAP wants you to learn you. Okay. So from a HR Org management point of view this is the main topic like managing positions. Managing foundational elements. What is foundational element that I will talk later on. So how you maintain it? They actually managing position, how to create a new position or any existing position. How do you update it? Okay, so these are two major sub processes. Okay. Then how to do it? You might be aware of this like how.

My husband would like to talk to you. He's coming actually. So. Yeah, I just want to tell you. Yeah, he will be coming. He'll be joining in two minutes.

Okay, sure. Okay, thank you. So from a process point of this is the end to end process. Okay. So I will recommend to go through the standard process. Very similar to your SAP has same. This doesn't make any change. You will be finding very easy. Okay, so what are the different process we have to follow? This is a how to request a position. So wherever you are seeing there is a purple color here. Okay.

Yeah.

That is the actual transaction happens inside success factor employee central. Okay. And wherever there is you are seeing there's a hand symbol that will be manual process. Okay. So this is very comprehensive and this may vary from organization to organization. But 80 to 90% the process will remain the same. Yeah. So organ in the organization the role may be different. Suppose certain roles are done in this process. If you are seeing it is done by line manager. Okay. So maybe in your organization or in a client organization they might be calling in different name, right? It can be your hiring manager or some by some other name. But more or less the person is same but may be different. But this kind of process like there will be headcount approval. If it is happening, then only you will be creating a position. Okay. Then other process will follow. So this is a very comprehensive. We have just spoken. But who are the actors or who are the persons will Be involved like your head count, approver organization, design, administrators. A lot of things are here it is again, if it is small organization, it may happen one person or two person is doing everything. But if it is a bigger organization, depends. Again, okay, so this is actually. You don't have to start from scratch. Even I do not do like that way. Whenever you're going for an implementation, ask for the client whether they are having this kind of a process already in place. If not. Generally, we do not tell to the client to create something from scratch. Rather we saw this process. This is how SAP operates. These are the best practices or leading practices. Okay. Once we go through it, maybe after that you have to you from the client, you have to understand what are the different deviations, what are how differently they are doing. You capture those differences in your documents, okay? In your business blueprint or your workbook, whatever, okay. Then you start configuring. Design your process accordingly. So this is from a overall landscape, overall process overview point of view. Okay? So this is something I'm not going to go in detail because each will take at least one hour. Okay. For this is again very high, very high level. They're explaining how to do a mass change, okay. Bulk hiring, okay. For a specific element, if you want to change how to do it. Okay. This is a typical end to end process. And for every process, SAP has provided very detailed your process diagrams and all, all this process library. And also you'll be getting an explanation for this as well. Okay. So for all of this, okay, you will be finding not only this process diagram, but also your process in terms of process explanation, everything SAP provides here. Okay? So here as I was saying, process diagram is there. Process summary is there. Process summary is nothing but your explanation of those diagrams. Okay? And similarly the leading practices means what are the best practices you have to follow? SAP provides all, all in a single levels packages. So it's very super easy to follow. Okay. And this is with this foundation, what I generally do. So I recommend to go through this document. And after that what I generally do. This is part of a track number one. So it is all about PL means process library, where you will have to understand process diagrams, process description and leading practice. So this is something we do in a. As a consultant, we should be aware of all these things. Even if you are an administrator, you are getting a role of that. You should understand all these three things. Okay? So this is from a process point of view. Now coming to this, how you will be capturing those. So you may. In some companies, they call it brd. Okay. We call it business requirement document. Okay. Or some. We prepare a business case, you have to discuss those requirements. In some cases, that is again, depending upon the organization where you are working or the clients, what are the expectations from them. Accordingly, we have to capture. Okay, so again, this tool, again the process diagram, again you can draw using very simple Ms. Visio, Microsoft Visio. Or there are tools like Signavio. Okay. Or there are tools. Currently I'm using Aries, okay. Which is a tool by Alpha Software Az. There's a company called Software Az. So again, these are. Can be done by a different way. The process diagram, which I was talking about. Also these diagrams you will be finding here. And there is something called API.SAP.com and here also you will be finding recently not every process. Okay. But if you want to see an online version of it, okay. A couple of them are already there. So this is higher to retire for cloud deployment because success factor is a cloud module, cloud product. Right. And if you go here, you will be finding. Let's say I'll be talking higher to retire. I want to see the solution, process flow. How does the solution, entire solution look like? I can go here and I can see the entire diagram which online. Okay, so this is something online version of it. And whatever I have shown before this, that was a PDF version of it. Okay. So it is a little different. So you'll be finding all those details here. So all those diagrams and all. So this is from a process point of view, which I was talking about. Okay. This is your process library. Okay. So any question? This is a very basic thing. Yeah, just introduction. Yeah, Any question?

Yeah, it's similar to SAP, SAP hcm, but SAP hcm, I love the navigation part, but I don't know how is this in this.

I will, I will. Yeah, I will. I will come to that. I will come to that. So we will see that.

So now my husband is here, Niladri.

Okay, so I will take a pause here. Stop recording.